Printing with print data encrypted and password set (Private Print)

When printing private jobs, to prevent others from seeing the printing results of personal and confidential documents, the print data is encrypted and saved with a password in the machine's memory, and it is authenticated and printed from the operator panel.

Because the print data is sent encryptedly, unauthorized access to confidential information can be prevented.

  • This function is not available to the macOS PCL printer driver.
  • If the print data cannot be stored due to insufficient capacity of the memory, a message is displayed indicating that the file system is full and the printing will not be performed.
  • When using a print server for network sharing on this machine, the Windows PCL printer driver cannot use this function in conjunction with the poster printing or booklet printing.

  • To use this function, uncheck [Job Spool].

    Printing data stored in this machine

  • If you are using B822, refer to the PCL printer driver section.


Setting encryption/password on your PC and sending it to this machine
For Windows PCL printer driver
  1. Open the file to be printed.
  2. Select [Print] from the [File] menu.
  3. Click [Preferences].
  4. Select the [Job Options] tab.
  5. Select [Job Type] of [Private Print].
  6. Input any password in [Password] of [Job Type Option].
  7. Click [OK].
  8. Specify other settings as necessary, and click [OK].
  9. Click [Print] in the [Print] screen.
    Only the print data with a password set for encryption is sent to this machine, but without printing.


For Windows PS printer driver
  1. Open the file to be printed.
  2. Select [Print] from the [File] menu.
  3. Click [Preferences].
  4. Select the [Job Options] tab.
  5. Select [Job Type] from [Private Print].
  6. Input the password in [Password] of [Job Type Option].
  7. Click [OK].
  8. Specify other settings as necessary, and click [OK].
  9. Click [Print] in the [Print] screen.
    Only the print data with a password set for encryption is sent to this machine, but without printing.


For macOS PS printer driver
  1. Open the file to be printed.
  2. Select [Print] from the [File] menu.
  3. Select the [Secure Print] panel.
  4. Select [Job Type] of [Private Print].
  5. Input the password in [Job Password].

  6. Specify other settings as necessary, and click [Print].
    Only the print data with a password set for encryption is sent to this machine, but without printing.

  • If there is no detail settings displayed in the [Print] screen, click [Show Details] at the bottom of the screen.


Printing a document with encryption/password set from this machine

You can print the encrypted print data with a password saved in the machine's memory.

  1. Check that "Ready To Print" appears on the display.

    • If the machine is in the power saving mode, press «OK» to restore.
  2. Press the scroll button ▼ on the operator panel several times to select [Print], and then press «OK».
  3. Press ▼ to select [Private Print], and then press «OK».
  4. When the user list appears, select the user name of your PC and then press «OK».
  5. Input the password set on the PC, and press «OK».
  6. When a list of private jobs appears, press ▲ or ▼ to select the data to print and then press «OK».

  7. Check that [Execute] is selected, and then press «OK».
    Select [Delete] and then press «OK» to delete the specified print data.

    • The print data saved in the memory is automatically deleted when the print data has been printed or has not been printed after the specified retention period. The factory default setting is 2 hours.
      To change the retention period, select [Admin Setup] - [Private Print Setup] - [Keep job for].
    • If an error occurs sending data or it is detected that the print data has changed since it was sent from the PC, the print data will be deleted automatically.

  • When [Admin Setup] - [Others Setup] - [Security Setup] is set to [Enable] on this machine, if [Admin Setup] - [Private Print Setup] - [Verify job password] is set to [Off], you can skip inputting the password.

  • You can skip inputting the password by unchecking the following items in the printer driver.
    For the Windows PCL printer driver: [Verify Password for Private Print] of the [Device Options] tab
    For the Windows PS printer driver: [Verify Password for Private Print] of the [Device Setup] tab
    For macOS: [Verify Password for Private Print] of the [Options] tab of [Options and Supplies] after selecting this machine from [System Preferences] - [Printers & Scanners] in the Apple menu

  • You cannot print private jobs in the following case if you skip inputting the password.
    When [Admin Setup] - [Others Setup] - [Security Setup] is set to [Disable] on this machine
    When [Admin Setup] - [Others Setup] - [Security Setup] is set to [Enable] on this machine and [Admin Setup] - [Private Print Setup] - [Verify job password] is set to [ON].