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Sustainability
Social
Procurement Sustainable Procurement Initiatives
Initiatives to Promote Responsible Corporate Activities
Promoting activities based on the OKI Group Sustainable Procurement Guidelines (revised February 2025)
Fulfilling social responsibilities while adhering to laws and regulations, as well as internationally recognized standards related to the environment and human rights, and responding to the diverse voices of stakeholders requires the indispensable cooperation of our business partners within the supply chain. Based on this recognition, OKI established the OKI Group Supply-Chain CSR Deployment Guidebook in 2014 and has implemented the CSR Procurement Promotion Program based on this guidebook.
To continue advancing collaborative efforts with our suppliers, we updated the guidebook to the OKI Group Sustainable Procurement Guidelines in February 2025. The revision is based on the Responsible Business Conduct Guidelines (Ver.1.1) published by the Japan Electronics and Information Technology Industries Association and refers to the Responsible Business Alliance Code of Conduct (Ver.8.0). Based on these guidelines, the OKI Group will promote sustainable procurement efforts.
Achievements in FY 2023: CSR Procurement Promotion Program
To assess risks related to human rights, labor, occupational health and safety, and the environment within the supply chain, OKI conducts a CSR procurement promotion program based on the OKI Group Supply-Chain CSR Deployment Guidebook.
Composition of the OKI Group Supply Chain CSR Deployment Guidebook
This Guidebook presents the OKI Group's Corporate Philosophy, Charter of Corporate Conduct, Code of Conduct, and Procurement Policies, followed by the Code of Conduct (Conform to the JEITA "Responsible Business Conduct Guidelines" Ver. 1.0) consisting of the following items.
Section 1: Code of Conduct
- Respecting the Laws and Internationally Recognized Standards
- Human Rights and Labor
- Health and Safety
- Environment
- Fair Trading and Ethics
- Quality and Safety
- Information Security
- Business Continuity Planning
Section 2: Establishing a Management System
- Establishing a Management System
- Supplier Management
- Proper Import/Export Control
- Establishing a Grievance Mechanism
- Disclosing the Activities
Evaluating suppliers
In evaluating suppliers, we use a self-assessment questionnaire based on the self-assessment sheet issued by JEITA in March 2021 to check the following items.
| Major items | Number of questions |
|---|---|
| 1. Respecting the Laws and Internationally Recognized Standards | 1 |
| 2. Human Rights and Labor | 7 |
| 3. Health and Safety | 9 |
| 4. Environment | 7 |
| 5. Fair Trading and Ethics | 7 |
| 6. Quality and Safety | 3 |
| 7. Information Security | 3 |
| 8. Business Continuity Planning | 1 |
| Establishing a Management System | 5 |
| Total number of questions | 43 |
| Perfect score | 172 |
Our surveys are conducted every fiscal year under the leadership of our Japan-based CSR Procurement Division.
As part of a three-year plan starting in fiscal year 2021, OKI conducted a self-assessment survey targeting approximately 300 (*1) suppliers, out of the roughly 2,000 suppliers accounting for 90% of the transaction value, selected based on transaction details and the location of their facilities. OKI provided feedback to suppliers with low overall scores or particularly low scores in specific areas, engaging in communication to understand the situation and support corrective actions (*2) . In fiscal year 2023, OKI reviewed the target companies and conducted the survey with 38 companies, finding no concerns with any of the suppliers. Going forward, OKI will continue to enhance CSR procurement by reviewing the survey items and target range as needed.
- *1 : At the start of the survey. Due to supplier consolidation and other factors, there were 206 suppliers as of fiscal year 2023.
- *2 : Examples of feedback items: Environment, fair trade and ethics, information security, business continuity planning, management systems.
Initiatives for Responsible Minerals Procurement
To promote the responsible minerals procurement, the OKI Group is engaged in the following initiatives in accordance with a five-step framework based on the OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and High-Risk Areas.
Step 1: Establish strong company management systems
In the OKI Group Human Rights Policy, as a signatory to the United Nations Global Compact, we have declared our commitment to complying with international norms on human rights, including the International Bill of Human Rights and the International Labour Organization (ILO) Declaration on Fundamental Principles and Rights at Work, as well as to promoting efforts based on the United Nations Guiding Principles on Business and Human Rights. These initiatives are being taken within our sustainability promotion structure, under the leadership of the executive officer in charge of sustainability.
As part of these efforts, the OKI Group Procurement Policies set forth the following: "The OKI Group is committed to responsible mineral procurement activities to ensure that minerals such as tantalum, tin, tungsten, gold, and cobalt contained in our products do not contribute to serious human rights abuses, environmental destruction, corruption, or disputes in Conflict-Affected and High-Risk Areas." We request our suppliers to understand and cooperate with necessary investigations and information disclosure. We also implement the conflict minerals survey upon request from customers and other parties.
Step 2: Identify and assess risks
Using the Conflict Minerals Reporting Template (CMRT) and the Extended Minerals Reporting Template (EMRT) issued by the Responsible Mineral Initiative (RMI), OKI surveys suppliers of components and raw materials used in its products regarding conflict minerals (tin, tantalum, tungsten, and gold, or "3TG") and cobalt. This survey checks whether target minerals are contained; identifies smelters in our supply chain; and checks on the status of responsible mineral procurement initiatives by suppliers. Based on the identified smelter information obtained from the survey results, we conduct risk assessments for individual suppliers and products.
Step 3: Design and implement a strategy to respond to identified risks
Based on the results of risk assessments, we ask suppliers using smelters that may be involved in conflicts to take initiatives to implement responsible mineral procurement activities.
Should a customer express similar concerns to us, we communicate the customer's concerns to suppliers of the relevant products or components and request them to take initiatives.
Step 4: Carry out independent third-party audits
The OKI Group is a member of the RMI, which implements the Responsible Minerals Assurance Process (RMAP), an audit process intended to assure that smelters are not involved in conflicts. We support RMAP audits and promote responsible mineral procurement survey activities in the supply chain.
Step 5: Report on supply chain due diligence
On its website, the OKI Group annually discloses information on its responsible mineral procurement initiatives.
FY2023 survey results
In FY2023, we conducted the conflict minerals survey focusing on suppliers to the printer business. We received responses from all subject suppliers. In addition, we appropriately responded to customer inquiries concerning the conflict minerals survey, through means such as submitting reports using the CMRT and the EMRT.
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