Sustainability of the OKI Group For Employees

Initiatives for Health Management, Occupational Health and Safety

OKI Group Health Management Declaration

Delivering OK! to your life.
To achieve this mission, it is essential for each and every OKI Group employee to fully demonstrate their abilities in good health. The OKI Group will work as one to promote the physical and mental health of our employees and their families.

Representative Director and President Takahiro Mori
June 2022

Health Management Promotion System

The OKI Group(*1) promotes a collaborative health system in which the Company and its health insurance association work together to effectively prevent illnesses and promote the health of its employees and their families. The Health Management Business Promotion Committee meets twice a year to discuss issues based on statistical analyses of various health check and medical expense data, and is tasked with drawing up medium- and long-term health measures, goals, and policies. The Collaborative Health Promotion Working Group analyzes various datasets and formulates concrete implementation plans; the Health Management Committee then promotes their execution by working to ensure a shared awareness of these plans throughout the OKI Group.(*1)

  • *1 OKI and its Japanese Group companies

Health Management Strategy Map

Following an analysis of various datasets that both we and our health insurance association own, we identify issues that require attention and classify them into one of three categories—body, mind, and awareness—and engage in various initiatives aimed at achieving our health goals.

Initiatives for the "Body"

Making Habitual Exercise the Norm

At the OKI Group, we have used data analyses to identify "obesity" and "lack of exercise" as priority health issues in particular need of improvement.
In fiscal year 2021, we implemented the new "Refresh Your Body Campaign," an online program to improve exercise habits even during the COVID-19 pandemic. Participants engaged in strength training, stretching, yoga, and other activities while having fun and connecting together online, and commented that it helped them recognize the importance of exercising, and that it encouraged them to begin by building on their existing abilities.

Sleep Improvements

In fiscal years 2020 and 2021, a questionnaire distributed to the OKI Group employees found that, for the second year in a row, half of all respondents had an interest in improving their sleep.
Sleep improvements contribute to reduced obesity rates—which we have designated a priority health issue. For this reason, we have set "sleep improvements" as a key topic for encouraging employees to engage in healthy behavior, and are focusing on initiatives to improve sleep. From fiscal year 2022, we have introduced the new "My Sleep" personal sleep check program, which is rooted in the idea that to improve our sleep, we must first understand the quality of our existing sleeping habits. More than 2,100 employees participated in the program, and suggested that the program helped them reappraise their sleep, and understand the importance of sleeping. Through these sleep improvement activities, our goal is to improve lifestyle habits and reduce obesity rates.

Support for Quitting Smoking

In order to minimize smoking rates among our workforce and to safeguard the future health of as many of our employees as possible, we have abolished all indoor smoking areas, and with the exception of lunch breaks, banned smoking during working hours. We have also launched an online smoking cessation program to support employees who wish to quit smoking.

Early Detection and Treatment of Cancer

During their annual health checks, all employees aged 30 or over have the option of undergoing screening for colorectal cancer free of charge; all employees aged 35 or over also have the option of undergoing stomach cancer risk assessments and hepatitis virus checks free of charge.
To encourage regular cancer screenings, we have made the OKI Value Health Check, which includes the same cancer screenings as complete medical examinations, available to all employees for just 2,000 yen. To increase testing rates, we are also engaged in a wide range of cancer-related educational activities, via company seminars hosted by occupational physicians and public health nurses and via company broadcasts.

Measures to Prevent Lifestyle Diseases
  1. Expanded annual health checks

    To prevent lifestyle diseases, during their annual company health checks, we give all employees aged 35 or over the option of undergoing uric acid checks.

  2. Promoting specific health guidance

    Together with our health insurance association, we promote specific health guidance that focuses on metabolic syndrome for all employees aged 40 or over. In fiscal year 2022, together with occupational physicians and public health nurses, we also started holding seminars to educate employees of all ages about lifestyle diseases and specific health guidance.

  3. Follow-up measures

    We implement follow-up measures based on standards decided by occupational physicians(*2). We place work restrictions on employees who meet the criteria of "high-risk," and consider the suitability of their existing work responsibilities in coordination with their superiors and our Personnel Affairs and General Affairs Departments. For employees who meet the criteria of requiring health guidance, guidance is provided by occupational health nurses. Through such activities, we are working to support lifestyle habit improvements in line with the individual needs of each of our employees.

  4. The "MY HEALTH WEB" health website

    As part of our self-care support initiatives, we operate the MY HEALTH WEB health website to encourage employees to independently improve their health. Employees can view their health check result history, access health advice according to their lifestyle habits, as well as record their weight and the number of steps they have walked. As an incentive, employees are awarded points according to how frequently they use the website, and these points can be exchanged for various products.

  5. "Health Challenge Campaign" to encourage improvements in lifestyle habits

    The Health Challenge Campaign is held every autumn. Employees are invited to choose two or more from a total of 20 or so courses, and complete them over a two-month period. Each course has its own health missions, and participants who fulfill the achievement conditions are eligible to receive a completion award as an incentive. Feedback from participants indicates that the campaign has led to improvements in lifestyle habits such as diet, sleep, exercise, and smoking.

  • *2 The business owner listens to the opinions of occupational physicians, then decides on whether employees should carry out regular work duties, have work restrictions imposed, etc.
Male- and Female-specific Health Issues

We invite occupational physicians to hold seminars on sex-specific health issues, including hormones and cancer, and work to increase employees’ knowledge on them and deepen mutual understanding between superiors and subordinates or between colleagues.

Initiatives for the "Mind"

Stress Checks

Once a year, we carry out stress checks for all our employees. We recommend employees who meet the criteria of "highly stressed" have consultations with occupational physicians, and also provide support for self-care to them. We also carry out group analyses and endeavor to improve our workplace environments.

Consultations with Occupational Physicians and Public Health Nurses

At OKI, we ensure that our employees can readily consult with occupational physicians and occupational health nurses. In addition to face-to-face consultations, we have also established systems for telephone or online consultations. In this way, we empower employees to have consultations wherever they work.

Consultations with External Expert Counselors

Our "Mind and Body Counseling Counter" enables employees and their families to receive confidential counseling from expert counselors free of charge. Employees can make consultation reservations directly with the counselor, without having to go through the Company or the health insurance association.

Mental Health Education

As part of our efforts to prevent mental health issues, we have established education programs for both employees and their managers. Managers take e-Learning courses that explain how to prevent mental health issues and that offer guidance on the early detection and treatment of such issues. Employees take e-Learning courses and also attend seminars run by occupational physicians and public health nurses.

Initiatives for the "Awareness"

Improving Health Literacy
  1. Distribution of website articles

    In coordination with the Smart Work-Life Project(*3), occupational physicians and occupational health nurses write articles for the website on wide-ranging health topics, including information on COVID-19, on preventing and improving back pain and stiff shoulders, on improving sleep, and on quitting smoking. These are actively distributed within the OKI Group every month.

  2. Distribution of regular articles written by occupational physicians via the OKI Group newsletter

    In coordination with the Public Relations Division, we have established a regular column of health-related articles for the OKI Group newsletter entitled: "Notes from an occupational physician: a three-minute guide to health management at the OKI Group." Occupational physicians explain different health issues and outline internal OKI Group initiatives to tackle them in an easy-to-understand manner.

  3. In-house seminars

    We hold regular in-house seminars on topics related to improving employee health; these topics are chosen based on analyses of various datasets, and on the results of online employee questionnaires. Since these seminars are given by occupational physicians and occupational health nurses, to whom employees can also approach for health consultations, they serve not only to increase knowledge but also to create opportunities for communication between employees and occupational health staff.

  • *3 An internal project that seeks to dramatically improve employee work-life balance and maximize the value of time, and to enable diverse employees to demonstrate their full potential. This is done by reviewing systems and promoting DX of work styles, in anticipation of new ways of life in the COVID-19 and post-COVID eras.
Health Awareness Posters

OKI WorkWel(*4) employees create health awareness posters to encourage the uptake of various health improvement initiatives implemented by the Group. These unique posters are familiar to the Group employees, since they are displayed in prominent locations across the OKI Group worksites.

  • *4 An OKI Group special subsidiary that specializes in employment for people with disabilities, as defined by the Act to Facilitate the Employment of Persons with Disabilities
Building a New Satellite Office

In coordination with the Smart Work-Life Project, in December 2021 we built a new satellite office within our Shibaura Office.
We believe that employees should engage in health improvement activities both in their private time and as part of their self-management at work; for this reason, we are working to ensure our employees have access to health improvement facilities wherever they are. Our satellite office features exercise bikes and other health equipment, while the floors of the corridors are marked with "stride-length signs" for people of different heights, and "stretch signs" in various locations. The satellite office also features a restaurant-café and "sunken kotatsu" seats for communal dining and meetings; it is therefore frequently used as an area for communicating and relaxing, and many employees regularly return to this comfortable space.

Other Initiatives

Measures for Preventing Infectious Diseases

In order to prevent the spread of COVID-19, our internal COVID-19 Task Force and occupational physicians are working together to formulate infection-prevention guidelines. These guidelines aim to prevent infections at work and while commuting by providing employees with instructions on how to report infections and illness, and under which circumstances they should remain at home. The OKI Group implemented COVID-19 workplace vaccination programs in fiscal years 2021 and 2022. In addition, every year our health insurance association provides subsidies for employees wishing to receive influenza vaccines.

Work-life Balance Initiatives

As part of our Smart Work-Life Project and diversity promotion activities, we endeavor to ensure all our employees lead fulfilling work and private lives, feel a sense of optimism, and demonstrate their full potential. We have introduced flextime and teleworking systems to diversify our work styles. To make it easier for employees with all manner of family obligations to work at the OKI Group, we have also established systems to provide special work conditions for people caring for children and nursing the elderly, as well as a Special Leave for Particular Purposes system which can be used to nurse family members, to attend children's school events, and so forth. We thereby maintain a host of systems to support balancing work with childcare and caregiving.

Main Health Management Indicators

OKI Group priority health issues and goals for FY2026(*5)
Body:prevent obesity and reduce obesity rates Obesity rates:31.0% -
Mind: prevent mental health issues Stress check rates:100.0% Percentage of employees with high stress levels:10.0%
Awareness: improve health awareness and encourage action Habitual exercise rates:30.0% Percentage of employees with healthy sleeping habits:80.0%
  • *5 Goals for the OKI Group-wide averages
Main indicators for health management initiatives
  FY2020 FY2021 FY2022
Regular health check rates(%)(*6) 100.0% 100.0% -
No. of Refresh Your Body Campaign participants(*7) - 2,422 2,349
No. of personal sleep check users(*8) - - 2,154
No. of online smoking cessation program participants(*9) 50 43 -
Stress check rates(*10) 92.8 94.3 94.6
Average monthly overtime(hours/month)(*11) 24.9 27.4 -
Paid holiday usage rates(*12) 54.1 59.8 -
  "Women's health issues that all working people should know" online seminar(January 2022) "Methods for maintaining mental and physical health: mental health" video-streaming seminar(April 2022) "Improve your sleep for a healthy mind and body!" video-streaming seminar(July 2022)
Health management seminar feedback scores (on a five-point scale)(*13) 4.72 4.27 4.25
  • *6 Goals for OKI alone
  • *7-9 Goals for the OKI Group
  • *10-12 Goals for OKI alone
  • *13 Goals for the OKI Group
Main indicators for changing employee awareness and behavior
  FY2020 FY2021
Percentage of online smoking cessation program achievements(*14) 80.0 79.0
No. of online smoking cessation program participants(*15) 50 43
Smoking rate(*16) 20.1 19.0
Habitual exercise rates(*17) 24.2 25.5
Percentage of employees with healthy sleeping(*18) 64.3 63.2
  • *14-15 Goals for the OKI Group
    As of August 2022, progress of the FY2021 online smoking cessation program is still being tracked.
  • *16-18 Goals for OKI alone
Indicators for health management goals
  FY2020 FY2021
Obesity rates(*19) 30.8 30.9
Presentism(*20) 80.5 81.3
Work engagement(*21) 63.0 54.3
Average years of service(*22) 19.5 19.9
  • *19-20 Goals for OKI alone
  • *21 Goals for the OKI Group
  • *22 Goals for OKI alone
Certifications for Health Promotion

In March 2022, OKI was recognized in the large enterprise category of "2022 Certified Health & Productivity Management Outstanding Organizations" as a company proactively promoting health.

Other Certifications

Occupational Health and Safety Initiatives

In each region, OKI established a "Safety and Health Committee" comprised of management and labor union members. These develop safety and health systems and systematically advance measures for preventing hazards and health problems and promoting the health of employees. The Central Safety and Health Committee meets once a year to evaluate the activities of each region and encourage their broader implementation. In 2021, OKI’s incidence rate of occupational accidents(*23) was 0.09 (electric machinery/equipment manufacturing industry’s average in Japan: 0.54) and severity rate of occupational accidents(*24) was 0.00 (electric machinery/equipment manufacturing industry’s average in Japan: 0.01).

  • *23 Incidence rate of occupational accidents: Number of casualties due to occupational accidents per million man-hours worked, representing the frequency of occupational accidents.
  • *24 Severity rate of occupational accidents: Total number of lost workdays per thousand man-hours worked, representing the severity of occupational accidents.
Incidence rates of occupational accidents
FY2018 FY2019 FY2020 FY2021
0.24 0.00 0.00 0.09
Severity rates of occupational accidents
FY2018 FY2019 FY2020 FY2021
0.00 0.00 0.00 0.00

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