OKI solutions for the Finance Department

When it comes to managing workflow, document-intensive finance departments face complex challenges. 

The volume of paper-based accounts payable documents and reports is continually expanding, making existing workflows too slow and prone to posing a security risk.

Teams are becoming busier and require fast-moving solutions that streamline document capture, storage, management and output, to drive productivity and efficiency while meeting compliance and security requirements.

Key challenges

• Manual and time-consuming accounts receivable processes need automation to drive efficiencies, enhance productivity and minimise errors
• Processing paper invoices and other accounts payable documents can be cost and time prohibitive as well as having a negative impact on client and supplier relations
• To meet regulatory requirements, documents, whether paper or digital,  must be securely stored in one central location for easy accessibility  by authorised personnel only

How OKI can help improve your business

Automate your accounts receivable process to deliver workflow efficiencies

Poorly-automated accounts receivable processes can create delays and impact profitability. 

Invoices and letters produced on pre-printed stationery also add costs. 

The print driver included with OKI’s smart printers and MFPs addresses these challenges enabling the selection of the correct electronic “overlay” template and print job preferences. 

Once sent, copies can be filed and indexed electronically for easy retrieval, reducing physical storage and copying costs, boosting productivity and improving cash flow.

Consolidate accounts payable to save time and keep suppliers happy

Many businesses rely on error-prone manual accounts payable processes that can create delays, impacting supplier relations. 

Removing the need for manual input, an integrated document management system with OKI smart MFPs scans and indexes paper files making workflow processes more efficient. 

Optical Character Recognition (OCR) technology and/or barcode recognition can link supplier invoices in the document management system, making them easy to search for and retrieve.

 

With the same validity as paper files, digitised electronic documents save time and physical storage costs.

Keep financial data private and ensure compliance

Customer confidentiality and compliance issues are at risk when best-practice is not followed in the finance department making security and data privacy of utmost importance.

 

OKI’s built-in user authentication methods (username/password, PIN number or IC card) help to protect document confidentiality by controlling access to print devices.

 

OKI’s smart MFPs and Document Management Systems have the ability to control user access while tracking interactions, edits and versions, improving collaboration, response times and approvals. 

They enable PDF encryption to protect documents stored on local or cloud-based servers, supporting legislation and ensuring best practice.

Your benefits at a glance

• OKI’s portfolio of smart MFPs combined with our document management systems support fully digital automated workflows that streamline the accounts receivable process, helping you manage and control the cash flow within your business
• By simply using the scanning functionality together with a document management system, invoices can be processed quickly and efficiently, rationalising the accounts payable process, saving time and resources, reducing costly errors and improving relationships with suppliers
• The ability to scan, store and retrieve documents securely and efficiently preserves document confidentiality and reduces security risks while maximising productivity

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