Like any local government, the city of Leonding places great value on being able to support its citizens. For a busy governmental department to fulfil its duties while also remaining within budget and committed to the best environmental practices, it requires an efficient printing infrastructure throughout all of its facilities. Prior to working with OKI, however, the number of printers and photocopiers in use at Leonding Town Hall and its childcare facilities totaled a substantial 164 devices.
“In the past, we always just purchased the cheapest machines,” explained Martina Modl, Project Manager. “As a result, managing our consumables became uncontrollable. Despite our inventory amounting to €6,000, we found that the right toner for a specific item was not always in stock. Our IT department was also kept busy by repairing printers made by a number of manufacturers, placing further strain on personnel costs.”
Leonding represents a common scenario for a much needed print infrastructure analysis. Having such a large population means the local government must operate effectively; its 300 employees, 100 of which hold administrative roles, strive to achieve this. A significant number of documents are printed, copied, scanned and faxed at Leonding’s local government offices. However, when the administration department started to raise the question of whether the existing print infrastructure was cost-effective, the staff decided to take action.