OKI’s recommendations for compliant data printing
To keep personal data printing and the handling of documents containing personal data compliant, it is recommended that a strategy is implemented.
Firstly, this should include restricting all access to personal data from those who have the correct security clearance.
The printing of sensitive data should be avoided unless absolutely necessary. In some cases, such as providing payslips, printing contracts and printing envelopes or labels for direct mailers, this can be hard to avoid. Ensuring the printers used for these purposes include the relevant security features is therefore vital for compliance.
When sensitive data is printed, a rigid process must be followed, allowing those responsible for the organisation’s data compliance oversee all data handling activity.
No matter how well protected data is, measures must be in place to prevent any fall out from a potential breach of data.
