Saving Sent and Received Data (Transmission Data Save)

This section describes the transmission data save function and how to set it.

The transmission data save function automatically saves sent e-mails (Internet fax, FaxServer), received e-mails (Internet fax), sent faxes, and received faxes in a specified network folder. For sent e-mails, only attachment files are saved. You can only specify one network folder for each setting, but you can specify a different save destinations for sent data and received data respectively.

The data is saved as a PDF or TIFF file depending on the file format of the source data.


The transmission data save function is not available when using the following functions.

  • Real time transmission

  • Polling transmission by using Fcode bulletin board communication

  • Reception by using Fcode confidential communication

  • Secure Receive

  1. Open the Web page of this machine.

    Open the Web Page of This Machine

  2. Log in as the administrator.

  3. Select [Transmission Settings].

    You must set a server in advance.

    Before Using Scan To E-mail

  4. Select [Transmission Settings].

  5. Select a data category to save, and then click [Edit].

  6. Select [ON].


    The items in the screen is depending on your selected category.

  7. Click [Select Profile List].

    Register a profile in advance.

    Creating a Shared Folder in a Computer

  8. Select a data save destination from [Profile List], and then click [OK].

  9. Click [Submit].


  • Repeat steps 5 to 9 until you complete setting all the categories of data to save.

  • A sent or received fax is saved as a PDF file.

  • If a sent or received e-mail attachment file is not a PDF, JPEG, or TIFF file, the file is not saved.

  • The body text of an e-mail cannot be saved.

  • The size of data that this function can handle is limited.

  • If the memory space of the machine is insufficient to save received and sent faxes, Internet Faxes or e-mail attachment files, the transmission data is not saved.