Before Using Scan To E-mail

Register the E-mail Address of the Machine and Server Information

If using Scan To E-mail, Internet Fax, or Scan To Fax Server, you must register the e-mail setting information in this machine in advance. You register the e-mail address of the machine that is used as the destination and the mail server, but the settings vary depending on the provider with which you make a contract for e-mail usage. Have the setting information ready to fill in the following sheet.

Setting Information Sheet

Item

Description

Example

Entry column for your information

* Write down memos here about the details you have checked or your settings.

Sender

The e-mail address that is used for sending e-mails from the machine

mc873@test.co.jp

(Within 80 characters)

SMTP server

The server address that is used for sending e-mails

smtp.test.co.jp

POP3 server

The server address that is used for receiving e-mails

pop3.test.co.jp

Authentication method

Mail transmission server authentication

SMTP

SMTP user ID

The account name of the mail transmission server

OKIMC873

SMTP password

The password of the mail transmission server

okimc873

POP user ID

The account name of the mail reception server

user

POP password

The password of the mail reception server

okimc873

The name of the e-mail transmission destination

The name of the recipient to whom you want to send with Scan To E-mail or Internet Fax

user

E-mail address

The e-mail address of the recipient to whom you want to send with Scan To E-mail or Internet Fax

user@test.co.jp

You can register the e-mail address of this machine and server information in the following three ways. This manual recommends to use the operator panel or the Web page where you can enter information with the computer keyboard.

  • Registering from the Web page

  • Registering from the Operator Panel

Registering from the Web page

You can register and edit the e-mail address of this machine and server information with the Web page of this machine. When registering and editing the server information, the content in the setting information sheet is required.

The setting procedure varies depending on the protocol that the machine uses for receiving e-mails.

Memo

  • The setting information is provided from your provider when you make a contract. If you do not have the setting information, check with your provider or network administrator.

  • If you do not have any e-mail address that this machine uses, obtain the e-mail address by making a contract with a provider or using other ways.

Registering from the Operator Panel

You can register and edit the e-mail address of the machine and server information with the operator panel on the machine. When registering and editing the server information, the content in the setting information sheet is required.

Set the reception method for the machine to receive e-mails. If you want to receive and print e-mail attachment files that are sent to the machine, select [POP3] or [SMTP] to suit your e-mail setting environment. If you do not want to receive e-mails, select [Disable].

Note

If you use a free mail server or any mail server other than that is provided by your Internet service provider, You cannot set with Easy Setup.

If you press [Device Settings], and then select [Admin Setup] > [Network Menu] > [Mail Server Setup], the detailed mail server settings are displayed on the screen where you can perform the setting.

Memo

  • The setting information is provided from your provider when you make a contract. If you do not have the setting information, check with your provider or network administrator.

  • If you do not have any e-mail address that this machine uses, obtain the e-mail address by making a contract with a provider or using other ways.