Managing the PC Fax Phone Book

This section describes how to edit the phone book for PC Fax from your computer.

Note

You cannot register the same name. You can register the same fax number with a different name.

  1. Click [Start], and then select [Devices and Printers].

  2. Right-click the OKI MC563 FAX icon, and then select [Printing preferences].

  3. Click [Phone book] on the [Setup] tab.

  4. Select [New (FAX number)] from the [FAX number] menu.

  5. Enter a destination name in [Name] in the [New (FAX number)] dialog box.

  6. Enter the fax number of the destination in [FAX number].

  7. Enter comments in [Comments] if necessary.

  8. Click [OK].

  9. Select [Save] from the [FAX number] menu.

  10. Click [OK] in the confirmation window.

  11. Select [Exit] from the [FAX number] menu.

Memo

  • You can register up to 1000 destinations.

  • The name and fax number that are entered by following the procedure can be printed on the cover sheet.

If you group registered destinations, you can send a fax to multiple destinations at the same time.

  1. Click [Start], and then select [Devices and Printers].

  2. Right-click the OKI MC563 FAX icon, and then select [Printing preferences].

  3. Click [Phone book] on the [Setup] tab.

  4. Select [New (Group)] from the [FAX number] menu.

  5. Enter a group name in [Group name] in the [New (Group)] dialog box.

  6. Enter comments in [Comments] if necessary.

  7. Select the destination to register in the group, and then click [Add->].

    Memo

    Click [New (FAX number)] if necessary.

    Managing the PC Fax Phone Book

  8. When you complete the addition of the required fax numbers, click [OK].

    The new group is added in the left field in the [Phone book] dialog box. If you select a group, the fax numbers that are registered in the group are displayed in the right field of the dialog box.

  9. Select [Save] from the [FAX number] menu.

  10. Click [OK] in the confirmation window.

  11. Select [Exit] from the [FAX number] menu.

The import/export function enables you to manage fax numbers in the phone book that is created with a different computer. If you follow the procedure below, you can export a phone book that is created with your computer so that the phone book can be used on a different computer.

Note

You cannot export any group, but you can export each entry in the phone book.

  1. Click [Start], and then select [Devices and Printers].

  2. Right-click the OKI MC563 FAX icon, and then select [Printing preferences].

  3. Click [Phone book] on the [Setup] tab.

  4. Select [Export] from the [Tools] menu.

  5. Select a save destination in the [Export to file] dialog box.

  6. Enter the name of a file, and then click [Save].

    The phone book data is exported as a CSV file. The entries are separated with commas, and displayed in order of display in the CSV file. They are saved in order of the names, fax numbers, and comments.

  7. Close the phone book.

The import function enables you to import fax numbers in the phone book that is created with a different computer into your computer.

Note

Registered entries are not imported.

Importing the Phone Book Data

  1. Copy the exported phone book to a different computer.

  2. Click [Start], and then select [Devices and Printers].

  3. Right-click the OKI MC563 FAX icon, and then select [Printing preferences].

  4. Click [Phone book] on the [Setup] tab.

  5. Select [Import] from the [Tools] menu.

  6. Specify the copied file for [Choose a CSV file] in the [Import Phone Book] dialog box.

  7. Click [Browse] to select a file.

  8. Click [Next].

Associating a New Definition with the Phone Book Format

If you want to import a CSV file with the format that is different from that of the phone book, select a CSV definition file and associate the definition with the phone book format.

  1. Copy the exported phone book to a different computer.

  2. Click [Start], and then select [Devices and Printers].

  3. Right-click the OKI MC563 FAX icon, and then select [Printing preferences].

  4. Click [Phone book] on the [Setup] tab.

  5. Select [Import] from the [Tools] menu.

  6. Specify the CSV file to import in [Choose a CSV file] in the [Import Phone Book] dialog box.

  7. Select the [Setup relationship between the fields imported and phone book] check box.

  8. Specify a CSV definition file in [Choose a CSV Definition file] if necessary.

    Select [Comma(,)] for [Field Delimiter].

    Memo

    You can continue operating even if you do not specify a definition file. If you do not specify a definition file, select whether to save a new definition file in the dialog box that is displayed after step 7.

  9. Click [Next].

  10. Associate the definition that you are importing with the phone book definition, and then click [OK].

  11. Select [Save] from the [FAX number] menu.

  12. Click [OK] in the confirmation window.

  13. Select [Exit] from the [FAX number] menu.

Topics

Managing the PC Fax Phone Book