Encrypting Printing Data and Requiring User Authentication before Printing (ID Secure Job)

You can encrypt classified information and send it to this machine with the information of the user who is currently logging in the computer. The document is saved in the internal memory storage of this machine and printed when you enter the same user name as the one entered in the computer and operate to print.

This function prevents unauthorized accesses to classified information and makes it efficient because you do not need to enter password for each job.

Note

  • To use this function, enable the access control function and log in the machine and computer with the same user information.

  • If you cannot store the spooled data due to insufficient free space in the internal memory of this machine, a message is displayed to inform you that the file system is full, and the print job is not executed.

  • This function is only available with the Windows PCL printer driver.

  • If you share this machine via network using a print server, you cannot use this function with the poster printing function or the booklet printing function.

  • When you use this function, clear the [Give Priority to the host release] check box.

    Storing Print Data in This Machine before Printing

Setting the ID Secure Job Setting on a Computer (Windows PCL Only)

Specify "ID Secure Job" for the job type.

Encrypted ID secure jobs are sent to the machine with the information of the user who is currently logging in.

The encrypted secure jobs cannot be printed unless you log in the machine using the same user information as that you used on the computer.

  1. Open the file to print.

  2. Select [Print] from the [File] menu.

  3. Click [Preferences].

  4. Select the [Job Options] tab.

  5. Select [ID Secure Print].

    If the ID secure job is unavailable, select [Start] > [Devices and Printers], right-click the [OKI MC873(PCL)] icon, select [Printer properties], and then select [ID Secure Job] in the [Device Options] tab to enable it.

  6. Click [OK].

  7. Change other settings if necessary, and then click [OK].

  8. Click [Print] on the [Print] screen.

    The ID secured print job is sent to the machine, and printing does not start yet.

    Memo

    The print job saved in the memory is automatically deleted if the printing is complete or if the job is not printed after a certain period of time elapses. If an error occurs while sending the data or the job is altered after being sent, the job is automatically deleted.

Printing Saved ID Secured Documents from This Machine

Print an ID secured job saved in the internal memory storage of this machine.

  1. Log in the machine with the user information you used on the computer.

    You can use any authentication methods (User name/Password, PIN, IC card).

  2. Press [Print] or (Print).

  3. Press [ID Secure Print].

    If you log in with the administrator rights, select whether to display ID secured jobs for all users at first.

    If you select [Yes], all ID secured jobs saved in the machine are displayed.

    If you select [No], only your own ID secured jobs are displayed.

  4. When ID secured jobs are listed, press [Print] for a desired job. To print all the displayed ID secured jobs, press [All Print].

    Press [Delete] to delete selected ID secured job and press [All Delete] to delete all the ID secured jobs currently displayed.

    When you display all the ID secured jobs with the administrator rights, you can delete jobs but cannot print jobs on that screen.