Encrypting the Print Data and Setting a Password Before Printing (Private Print)

With the private print function, you can encrypt and password-protect private documents or confidential documents and store to the machine to prevent other people from seeing them, and then authenticate on the operator panel before printing them.

Since the print jobs are encrypted before sending, you can protect confidential information from injustice access.

Note

  • If you cannot store the spooled data due to insufficient free space in the internal memory of this machine, a message is displayed to inform you that the file system is full, and the print job is not executed.

  • You cannot use this function with the poster printing function and the booklet printing function with the Windows PCL printer driver if you share this machine via the print server.

  • When you use this function, clear the [Job Spool] check box.

    Storing Print Data in This Machine before Printing

For Windows PCL Printer Driver

  1. Open a file.

  2. Select [Print] from the [File] menu.

  3. Click [Preferences].

  4. Select the [Job Options] tab.

  5. Select [Private Print] in [Job Type].

  6. Enter a password in [Password].

  7. Click [OK].

  8. Set other settings if necessary, and then click [OK].

  9. Click [Print] on the [Print] Screen.

    The encrypted and password-protected print job is only sent to this machine, and it is not printed yet.

For Windows PS Printer Driver

  1. Open a file.

  2. Select [Print] from the [File] menu.

  3. Click [Advanced].

  4. Select the [Job Options] tab.

  5. Select [Private Print] from [Job Type].

  6. Enter a password in [Password].

  7. Click [OK].

  8. Set other settings if necessary, and then click [OK].

  9. Click [Print] on the [Print] screen.

    The encrypted and password-protected print job is only sent to this machine, and it is not printed yet.

For Mac OS X

  1. Open a file.

  2. From the [File] menu, select [Print].

  3. Select [Secure Print] from the panel menu.

  4. Select [Private Print] from [Job Type].

  5. Enter a password in [Job Password].

  6. Change other settings if necessary, and then click [Print].

    The encrypted and password-protected print job is only sent to this machine, and it is not printed yet.

    Memo

    • The print job saved in the memory is automatically deleted if the printing is complete or not printed for a certain period of time. If an error occurs while sending the data or the job is altered after being sent, the job is automatically deleted.

    • If setting details are not displayed in the print dialog box, click [Show Details] at the bottom of the dialog box.

Print an encrypted and password-protected print job saved in the internal memory of this machine.

  1. Press the button on the operator panel to select [Print] and press the (ENTER) button.

  2. Press the button to select [Private Print] and press the (ENTER) button.

  3. When the user list is displayed, select the user name of your computer.

  4. Enter the password that you set on the computer, and then press the (ENTER) button.

  5. When [Search all the Private Jobs?] is displayed, press the or button to select [Yes] and press the (ENTER) button.

  6. When private print jobs are listed, press the button to select the file you want to print and press the (ENTER) button. To print all displayed jobs, select [Print All], and then press the (ENTER) button.

    Select [Delete] and press the (ENTER) button to delete the specified private job.

    Select [Delete All] and press the (ENTER) button to delete all displayed private jobs.