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Business Solutions

Document Management


What is Document Management

This document solutions using multifunction printers supports business by digitizing documents to increase business process efficiency and reduce time requirements.

Meets the following types of needs:

How do I convert paper documents to digital data ?

Digital files such as PDF files can be created from the touch panel of a multifunction printer via a simple scan. This makes securing storage space for increasing quantities of documents unnecessary and allows offices to maintain clean desk policies.

Am I able to search paper documents ?

Paper documents can be converted to files that can be searched on the cloud service where they are stored. This makes it possible to quickly retrieve documents, plans and other information when needed, thereby increasing efficiency.

How do I incorporate paper documents into digital workflows ?

You can link invoices and other paper documents to expensing workflows with a simple scan from the multifunction printer's touch panel. Company names, amounts and other information on the invoices are automatically recognized, allowing you to reduce the labor required for the workflow.

How do I automate simple processes ?

For tests with mark sheets given by educational institutions, the scoring process can be automated by scanning the answer sheet.

Related Solution

SENDYS Explorer

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SENDYS Explorer links with OKI’s digital multifunction printers to make storage and management possible for various paper documents by digitizing them so that they are searchable. Moreover, the data can then be stored on a major cloud service or directly on SharePoint, for example. Stored documents can also be printed directly.
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DocuWare

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DocuWare cloud-based or on-premise Enterprise Content Management (ECM) solutions, automate business processes and workflows by electronically managing and sharing documents, regardless of their source or format. One search quickly locates information for authorized users, from the office or on the road. With DocuWare and an OKI MFP, busy offices and workgroups can adopt a truly digital workflow—and communicate more efficiently. DocuWare (est. 1988), offers a true web-based ECM solution that is highly secure, scalable, flexible to integrate, and use future-proof technologies. It is available in 16 languages; ISO Certified and BLI 5-Star rated.
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Drivve | Image

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Drivve | Image - high performance, intelligent scanning software. It's a programmable ignition system for your imaging workflow. Drivve | Image is a powerful set of feature-rich, customizable tools for capturing and processing documents embedded in your scan device. Personalized profiles offer one-touch automated capture, processing and distribution in full security.
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ABBYY FineReader Sprint

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ABBYY FineReader Sprint makes it easy to scan paper documents, using OKI MFP, and convert them into searchable PDF or editable formats including Microsoft® Word and Excel®. Highly accurate, FineReader eliminates the need to retype or reformat documents - while also improving the overall quality of your scans.
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Remark Test Grading Solution

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Remark Software helps thousands of schools worldwide collect and analyze data from tests, quizzes, exams, surveys, ballots, and many other forms. Scanning with Remark Software provide flexible, affordable solutions that allow educators to use a variety of OKI multifunction printers (MFPs), various paper options (plain paper or preprinted test bubble sheets), and the ability to export grade information or data to various databases, gradebooks, student management systems, or learning management systems.
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